Office Administrator

As our Office Administrator, you play a vital role in supporting staff, visitors and stakeholders who work at our main office location. Our office culture is built on collaboration and relationship-building, so this role is centred around ensuring we have a welcoming environment and that everyone who works from our office has access to high-quality administrative support.

The role will be based in Beaconsfield, on a permanent, part-time basis. The hours of work will be 25 hours per week, Monday-Friday, working 09:00-14:00 each day.

What you will do:

• Manage access to the office via reception, ensuring a smooth experience for staff and visitors.
• Issue and track ID badges and access requirements.
• Oversee general enquiries (phone, email and post), including franking and mail management.
• Manage all deliveries and packages for Burnham Yard, ensuring accurate distribution.
• Coordinate meeting room bookings, appointments and on-site catering.
• Maintain stock levels of office supplies, stationery and refreshments.
• Oversee the day-to-day running of the office, ensuring it is clean, organised and welcoming, acting as the main contact for cleaning services.
• Liaise with the landlord and third-party contractors, and act as key contact for neighbouring tenants.
• Raise purchase orders for services and supplies.
• Support First Aid and Fire Marshal processes, including training coordination and record keeping.
• Assist with organising on-site events.
• Provide support to Procurement and People Services teams on facilities, audits and general admin tasks.

What people see in you:

• A team player who is supportive, reliable and trustworthy.
• Someone who gets stuck in and creates a positive atmosphere.
• Someone who thrives in challenging situations and works well under pressure.
• Someone who is approachable, dedicated and hardworking.

You will:

• Be uncompromising on high quality standards.
• Have excellent interpersonal skills.
• Be confident using Microsoft Office and navigating IT systems.
• Be confident, independent and a proactive problem solver.
• Demonstrate honesty and integrity at all times.
• Have strong attention to detail and the ability to multitask and prioritise.
• Be able to build strong relationships with people at all levels.
• Have excellent communication skills - written, verbal and listening.

You have experience of:

• Office administration or office management within a professional environment.
• Managing multiple administrative tasks simultaneously.
• Meeting deadlines and responding quickly and calmly to requests.
• Working in a fast-paced environment with strong prioritisation skills.

Making sure our people are happy at work is one of our main priorities, which means giving them as many opportunities as we can to support their personal and professional growth. We also have an innovative approach to personal and professional development, helping you to be the best version of you and giving you a real career pathway. IND02